What We Do?

RFP Express is the industry leader in hotel RFP processing. RFP Express truly understands and provides services to all sides of the RFP equation. RFP Express is recognized as the industry leader for user friendly navigation, customer service, and the adoption of the RFP Express tool at the hotel level in the global market place. RFP Express provides hotel RFP processing tools to more than 2,600 clients worldwide including hotel chains, hotel groups, hotel management companies, independent hotels, corporations and travel management company clients. RFP Express can also accommodate government rates and government RFPs.

The RFP Express hotel database provides corporate travel and procurement managers over 50,000 hotels around the world to select from when building their bid list. Any hotel not included in our database can be added in minutes.

Last year, RFP Express successfully processed more than 250,000 hotel RFPs. More than 100 of our corporate clients are Fortune 500 companies and more than 80% of our corporate RFPs were global hotel programs.

Simply stated, RFP Express increases our customers’ efficiency and effectiveness in the procurement process. The RFP Express suite of tools provides our customers with easy-to-use navigation capabilities and the ability to track the status of RFPs through every stage of the solicitation, response and selection process. RFP Express increases customer productivity through innovative tools such as a tool to conduct re-negotiations in an on-line web-based environment.

Our corporate clients benefit from RFP Express' easy to use navigation, the ability to customize their RFP while remaining compliant with the NBTA standard RFP format and the ability to negotiate at a property level or via a chain national account manager.

RFP Express also offers our corporate clients the ability to outsource specific components of the RFP process or the entire process including multiple rounds of negotiations performed by RFP Express travel management experts.

RFP Express offers the best On-Line Preferred Hotel Directory product in the industry enabling procurement managers to automatically populate their Intranet with their preferred hotels and rates including the many amenities, hotel services and features that are not supported in on-line booking tools and GDS systems. The RFP Express On-Line Preferred Hotel Directory also includes mapping features, a currency converter and messaging tools to direct the travelers’ attention to specific hotels such as a hotel hosting a specific corporate meeting, a change in hotel flag or branding and recently renovated or newly constructed hotels. Business travelers enjoy this very user friendly tool which allows them to sort preferred hotels by rate, proximity to airport or proximity to company facilities. The RFP Express On-Line Preferred Hotel Directory contains everything a traveler needs to assist them in selecting the best preferred hotel to meet their business travel needs while maintaining the integrity of corporate travel policy and preferred hotel program.

Our hotel clients enjoy our consortia submission tools supporting over 34 global consortia programs. With RFP Express, now hotel clients need only one RFP tool! Hotel clients also benefit from our unique unsolicited bid feature which allows hotels the ability to mine for and close new business that is in addition to their direct solicitations. Hotel clients may also export RFP responses in the NBTA standard format as well as the Carlson format.

Our travel management company clients use RFP Express products and tools to expand their account management services and value proposition by providing hotel RFP outsourcing services to the corporate clients. Travel management companies can also use RFP Express products and tools to negotiate and support their own negotiated hotel programs.

There are many reasons why you should consider using RFP Express products and services for your corporate hotel procurement process. Our easy to use navigation, robust functionality, hotel database of more than 50,000 hotels, a world-class preferred hotel directory with a linking to your on-line booking tool combined with outstanding customer service and the highest ethics in our business practices keeps our corporate, hotel, and travel management clients returning year after year.

For more detailed information on specific products and services, visit our products section or contact your RFP Express sales representative.